project overview

HRMS software designed to help businesses to help manage and automate their HR processes including recruitment, payroll, employee performance evaluation, benefits administration and more.

HRMS typically includes a database of employee information such as contact details, job history and performance metrics. This information can be used to generate reports, track compliance with employment laws and regulations, and support decision-making related to workforce planning.

Challenges

  • Merging employee data from ADP and updating it regularly.
  • Organizing and supervising employee shifts based on their ratings.
  • Permission-based scheduling of appointing employees for a specific task.
  • Official approval of shifts by authorized personnel, informing the employee strictly after the approval.
  • Different permissions for users from different departments.
  • Systematic employee management including tracking check-ins and check-outs, schedule hours, actual hours and overtime.
  • Monitoring equipment assigned to each employee for a particular task.
  • Generating and managing weekly payroll.
Industry
  • IT Solutions
Involvement
  • Wireframe
  • Design
  • Development

our approach

The client had been using multiple systems to manage various operations such as payroll management, schedule management, employee management, shift management etc. when they approached us. These were decade old systems developed using old technologies such as VB.NET, ASP.NET Web Forms and SQL Server 2008 R2.

These systems had proven to be burdensome and unmanageable for day to day HR operations creating a complicated and disorganized environment. They were seeking one integrated application that could perform all these tasks and can take care of all the HR related operations.

Generation of various reports including:

  • Employee detail report
  • Employee schedule report
  • Punch History, Alert History, Issue History
  • Departmental Weekly Hours
  • Equipment Statistics
  • Daily Roll Call system
  • Daily Hour Analysis
  • Department wise schedule
  • Labor Analysis Report

Solution

The fabrication and utilization of a multi-layered application that assists various departments at once, including administration, accounting, attendants, equipment maintenance, field maintenance, storehouses, human resource, field maintenance, pantry and kitchen management, laundry, security and several others. The app faced multiple challenges with its customization in the approval processes and check-ins and check-outs. Nevertheless, the app was a success, launched on time and fulfilling the expectations thoroughly. With different types of users, the integrated merging of different needs in a single system was challenging.

The system consisted of the following sectors:

  • Department Management
  • Template Management
  • Shift Management
  • Schedule Management
  • Approval Management
  • Employee Management
  • Time Management
  • Equipment Management
  • Issue Desk Management
  • Reporting

Benefits

  • Regular synchronization of employee data from ADP (Automatic Data Processing) Service.
  • Tracking 750+ employees, 22 lighted and 145 clubhouses.
  • Weekly management of different employee shifts based on the employees’ rating, experience, specialization and availability (including vacations and leaves).
  • Smooth flow of approvals from authorized personnel to avoid conflicts
  • Systematic department-wise control over employees’ schedules to avoid clashes among the schedules.
  • Uphold Employee Management including Employee Punches, Punch History, Alert History, Employee Issue History, Equipment statistics and such.
  • Managing Labor Statistic Report consisting of data related to scheduled shifts, actual shifts, Overtime pay and regular pay
  • Equipment Management comprising Check-ins and Check-outs by employees and Inventory Management.
  • Supervising roles of various departments and permissions.